Whether you’re traveling for business, leisure, or attending a conference, getting a U.S. non-immigrant visa involves careful planning. From appointment logistics to interview preparation and security rules, this guide breaks down everything Indian applicants need to know — clearly and confidently
Two-Step Appointment Process: VAC & Embassy/Consulate
All applicants must complete two appointments:
- Visa Application Centre (VAC) – For biometric data (photo & fingerprints).
- U.S. Embassy/Consulate – For the visa interview.
Make sure to check the confirmation letter for the dates and locations of both Including passport details with Application FORM ID
Who Can Attend the Appointment?
- Only the applicant is allowed inside.
- Applicants under 14 or over 80 typically do not need to attend, unless instructed otherwise. – This Rule goingto change soon.
- Minors can be accompanied by a parent or guardian.
- Applicants with disabilities may bring a caretaker.
- The default interview language is English. If you require a different language, ask at the location — or bring a translator (subject to approval). Interview language to select at the time of profile creation, so make it English and remove other details for visa approval.
Arrival Timing & Access
- Arrive on time, not early. – Minimum 15 mins before at the respective office security.
- You won’t be allowed into the facility before your scheduled slot.
- No parking and locker facility is available at VACs or consulates — plan accordingly.
What You Can and Cannot Bring
Security is strict. Avoid carrying:
- Electronics (phones, smartwatches, laptops, USBs, key fobs).
- Large bags or backpacks.
- Food, drinks, cosmetics, or sealed envelopes.
- Sharp objects or flammable items.
- Weapons or weapon-like objects.
Only bring:
- Required documents in transparent box file.
- Small, hand-carried folders or plastic pouches.
There is no storage facility, so make arrangements before arriving.
See full list: Prohibited Items – ustraveldocs.com
Documents to Carry
For the VAC Appointment:
- DS-160 confirmation page
- Appointment confirmation letter
- Valid passport
- Photos (for children under 14, following U.S. photo guidelines)
For the Embassy/Consulate Interview:
- All of the above, plus:
- Supporting documents based on your visa category
- Most recent expired passport (if applicable)
- Invitation letter (if visiting someone or attending an event)
- Any additional proof based on your purpose (e.g., employer letters, financial proof)
Can You Reschedule?
- Yes, but only once.
- A second reschedule or missed appointment means you’ll need to pay the visa fee again
Reschedule here: ustraveldocs.com
DS-160 Corrections
If your DS-160 form is about to expire or contains errors:
- Fill out a new one.
- Bring both the old and new confirmation pages.
- If you can’t bring both, cancel and rebook your appointment with the updated DS-160.
Update DS-160: ceac.state.gov/genniv
Visa Collection & Pickup
- You’ll receive an SMS/email once your passport is ready.
- Collect it from your chosen location by presenting a valid photo ID (original and photocopy).
Free pickup at VACs
₹1200 fee at premium drop-off/pickup points
Uncollected passports are returned after 7–14 working days. NO Direct passport collection by agents or Representatives
Details: Document Delivery – ustraveldocs
Interview FAQs: Be Ready for These Questions
Prepare for these categories of questions, especially if applying for a B-1/B-2 (visitor/business) visa. Before you start, check the detailed checklists:
1. Purpose of Visit
- Why are you going?
- What will you do there?
- Who will you meet?
2. Travel Plans
- Where will you stay?
- Do you have a return ticket?
- Have you been to the U.S. before?
3. Employment & Income
- What do you do?
- Who do you work for?
- How much do you earn?
Tip: Carry a letter from your employer confirming your job title, leave approval, and tenure.
4. Financial Proof
- Who’s funding the trip?
- Can you show bank statements or  other financial documents?
5. Invitation Details (if applicable)
- Who invited you?
- What’s your relationship?
- Will they support you financially?
6. Past Visa History
- Have you ever been denied a U.S. visa?
- Have you overstayed or violated visa rules?
- What changed since your last application?
7. Personal Circumstances
- Are you married? Do you have children?
- Will your spouse or colleagues travel with you?
- Do you have ties that will bring you back to India?
Special Case Scenarios
If You’re an Employee:
- Be ready to explain your role, current project, training purpose, and company profile
- Bring company and personal tax returns, offer letter, and experience certificates with all personal financial proofs
If You’re a Business Owner:
- Prepare financial docs like balance sheets, IT returns, Indian Government certificates, and proof of ownership with all financial proof.
- Be ready to explain how the business will operate in your absence.
If You’re Attending a Conference:
- Show proof of registration.
- Explain how the event aligns with your business or profession.
- Mention previous participation in similar events (if any).
Final Reminders on Security Rules
Don’t carry:
- Phones or any gadgets
- Large bags.
- Food, perfume, cosmetics.
- Sharp or flammable items.
Bring:
- Only required documents.
- Small folder or transparent pouch.
- A calm, confident mindset.
Catalyca Tip
At Catalyca, we support corporate travellers with end-to-end visa assistance, from documentation checks to real-time updates. Whether you’re a first-time traveller or a seasoned executive, our platform ensures every step is easy, compliant, and stress-free.
Ready for Take-off?
Applying for a U.S. visa doesn’t have to be overwhelming. With the right prep and documents, your appointment can be smooth and successful.
Have questions about travel planning, visa strategy, or corporate bookings?
